Microsoft Word
Is a word processing application included in the Standard Edition of the Microsoft Office suite. Word can be used to write anything from a ''Things to Do'' list to a sophisticated publication that contains a wide range of features in addition to the main text. Word is designed to simplify common word processing tasks.
What Can Word Do?
Words has many features that make it a very user-friendly and versatile word processor
1.Words makes it faster and easier to work with illustrations and graphics; charts, tables and graphs; captions, headers and footers; and cross references, footnotes, indices, and glossaries.
2.It has functions for correcting spelling and grammar, check readability, search for text and replace it, import and sort data, and perform calculations.
3.It provides templates for many types of documents, such as business letters and web pages.4.It provides an extensive set of features for using the World Wide Web and the Internet.
5.It provides multilingual support by making it easier to create and display documents that contain text in a pan-European language.
6.It supports OLE so you can share information with other Windows applications through linked and embedded objects.
7.It has WYSIWYG (What You See Is What You Get) capability for easy formatting.
6.It supports OLE so you can share information with other Windows applications through linked and embedded objects.
7.It has WYSIWYG (What You See Is What You Get) capability for easy formatting.
A Sample Word Document
Below is a sample document created using MS WORD 2000, showing some of the word processor's features and default or standard settings.
You may create you own Word document using its default settings, which include the following: 8.5 x 11-inch or standard letter size paper, 1-inch top and bottom margins, 1.25-inch left and right margins, single spacing, and font Times New Roman 10 Points.
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PARTS OF MICROSOFT WORD
1. Office Button – Click the Office Button to find a drop down menu containing options, such as: open, save, and
print. Also shows previously opened files, which you may choose to “pin” them to make them “permanent”
choices.
2. Ribbon – The Ribbon is the strip of buttons and icons located above the work area in Word 2007. The Ribbon
replaces the menus and toolbar found in earlier versions of Word. Each ribbon contains groups of command
buttons with common purpose. Each ribbon contains 7 tabs.
3. Tab Selector button – You can easily set tab stops by clicking on the desired position on the ruler. This button
allows you to determine which type of tab will be set left aligned , right aligned , center aligned or
decimal tab . Clicking on this button will allow you to change the tab style.
4. Rulers – Gives you an idea of where you are on the page
5. Document – This is what you are typing/what will print out
6. Status Bar – This row can be customized by right-clicking and selecting desired options. Desired options may
include page number/number of total page, word count, insert/overtype mode, caps lock, and zoom slide.
7. Task Bar – Shows open programs.
8. View Shortcuts – These four buttons allow you to change the way you view your document on the screen. From
left to right they are: print layout, full screen reading, web layout and draft. These can be added/removed by right
clicking anywhere on the status bar and checking/unchecking View shortcuts.
9. Zoom Slide – Allows you to increase/decrease the amount of the document you see on the screen.
10. View Ruler Button – Allows you to view/hide the rulers.
11. Screen Split Button – At the top of the vertical scroll bar is a new button. Just below the double arrow is a tiny
button that looks like a minus sign that lets you split your screen in two when double-clicked. Double-clicking it a
second time will split your screen.
12. Scroll Bars – Allows you to view entire workbook by moving it up, down (vertical scroll bar), left or right (horizontal
scroll bar).
13. Right Indent – Slide this triangle to the left of the margin to limit the right side of a paragraph to that point. Move
the triangle to the right of the margin to allow the right side of the paragraph to extend beyond the margin. The
triangle at the margin will keep the right side of the paragraph with the margin.
14. Group – Command buttons with a common purpose are clustered together. Each ribbon contains several groups.
Some groups, but not all, contain a quick launch bar (dialogue box launcher) in the bottom right hand corner.
15. Quick Launch Bar/Dialogue Box Launcher – It is the arrow in the bottom right hand corner of some
groups. When clicked, it will bring up a dialog box where additional options/changes can be entered.
16. Title Bar – Shows name of program and open document. Also contains minimize, maximize and close buttons.
17. Quick Access Toolbar – This customization toolbar allows you to add frequently used commands. Click on the
down arrow at the end of the toolbar to add/remove command buttons – or - right-click on any command button
and choose Add to Quick Access Toolbar.
18. Tab – The ribbon is broken down into 7 tabs. Each tab has a common purpose and consists of several groups. To
select a tab, simply click on it and the appropriate groups will be displayed.
19. First Line Indent – This triangle controls where the first line of a paragraph begins. Moved to the left of the
margin, will allow the first paragraph to be in the left margin. Can be moved to the right of the margin to indent
your paragraph. THIS IS NOT SETTING TABS!
20. Hanging Indent – The opposite of a first line indent. It is often moved to the right of the first line indent, which
allows the remaining lines of a paragraph to be indented according to placement of the triangle.
STANDARD TOOLBARS
Name Function Menu Location New Creates a new, blank document FILE | NEW Open Displays the Open dialog box so that you can retrieve an existing document FILE | OPEN Save Saves the active document to a specified location FILE | SAVE Prints active document FILE | PRINT Print Preview Displays what the document will look like when you print it FILE | PRINT PREVIEW Spell Checker Checks active document for spelling and grammatical errors TOOLS | SPELLING Cut Cuts the selected text and places it on the clipboard EDIT | CUT Copy Copies the selected text and places it on the clipboard EDIT | COPY Paste Pastes the contents of the clipboard to a new location EDIT | PASTE Format Painter Copies the formatting of the selected text to a new text selection Undo Undoes the last document change EDIT | UNDO Redo Redoes the last action that was undone EDIT | REDO Insert Hyperlink Creates a hyperlink from the selected text INSERT | HYPERLINK Web Toolbar Shows web toolbar VIEW | TOOLBAR | WEB Tables Toolbar Shows tables toolbar VIEW | TOOLBAR | TABLES Insert Table Inserts a table TABLE | INSERT TABLE Insert Excel Worksheet Inserts an Excel Worksheet Text Columns Changes the number of text columns per page FORMAT | COLUMNS Drawing Shows drawing toolbar VIEW | TOOLBAR | DRAWING Document Map Changes the view of the document VIEW | DOCUMENT MAP Show/Hide Non-Print Characters Shows and hides non-print characters (for example the symbol for new paragraph) View Magnifies or reduces the document contents by the specified zoom percentage VIEW | ZOOM Office Assistant Help function HELP
Name Function Menu Location Style Changes the style of the selected text FORMAT | FONT Font Changes the font for the selected text FORMAT | FONT Font Size Changes the point size of the selected text FORMAT | FONT Bold Makes the selected text bold FORMAT | FONT Italic Makes the selected text italic FORMAT | FONT Underline Underlines the selected text FORMAT | FONT Align Left Aligns the selected text/paragraph(s) left FORMAT | PARAGRAPH Center Centers the selected text/paragraph(s) FORMAT | PARAGRAPH Align Right Aligns the selected text/paragraph(s) right FORMAT | PARAGRAPH Justify Justifies the selected text/paragraph(s) FORMAT | PARAGRAPH Numbers Creates a numbered list or numbers the selected paragraph(s) FORMAT | BULLETS AND NUMBERING Bullets Creates a bulleted list or adds bullets the selected paragraph(s) FORMAT | BULLETS AND NUMBERING Decrease Indent Decreases the indentation of the selected paragraph(s) FORMAT | PARAGRAPH Increase Indent Increases the indentation of the selected paragraph(s) FORMAT | PARAGRAPH Borders Creates a border around the selected text/paragraph(s) FORMAT | BORDERS AND SHADING Highlight Allows you to highlight specified text Font Color Allows you to change the color of the text FORMAT | FONT
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